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Scheme of Grants
 
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SCHEME OF FINANCIAL ASSISTANCE TO VOLUNTARY ORGANISATIONS FOR THE
PROMOTION OF hindi

 
     
 

INTRODUCTION

In the First 5 Year Plan, the Government of India introduced a scheme for giving financial assistance to Voluntary Hindi Organizations for propagation and development of Hindi. The scheme was carried over to the Second, Third, Fourth, Fifth and Sixth Five Year Plan and is being continued under the Seventh Plan. The scheme has proved to be very useful and it not only enlists co-operation but also helps those engaged in the propagation of Hindi.
 
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SCOPE: -

Under this scheme, financial assistance may be given to the Organizations/Educational Institutions to continue and/or to expand their activities or tread fresh ground in the propagation and development of Hindi. Such activities may relate to anyone or more of the following purposes: -

1.
Promotional and Developmental Activities for Hindi: -
a.
Running Hindi teaching classes for non-Hindi-speaking people.
b.
Training and appointment of Hindi teachers and pracharaks in non-Hindi-speaking areas.
c.
Setting up and running libraries and reading rooms with Hindi books and Hindi, periodicals in non-Hindi-speaking areas.
d.
Purchase of print and unprint materials for propagation of Hindi in non-Hindi-speaking areas, such as books, recorded Cassettes and audio-visual aids,
e.
Organizing lectures of prominent Hindi scholars, Hindi elocution contests, Hindi dramas, Hindi Essay competitions etc. in non-Hindi-speaking areas.
f.
Preparation and publication of Hindi books and such other material for teaching Hindi in non-Hindi-speaking areas.
g.
To help maintaining institutions of all-India character.
h.
Preparation and publication of Hindi journals and magazines.
i.
Instituting prizes/awards for students, with other than Hindi as mothertongue for showing brilliancy in Hindi.
j.
Organizing recognized classes for Hindi Typing and stenography as well as Hindi Typing and Stenography competitions.
k.
Organizing recognized purposeful conferences) seminars) Kavi-Sammelans, Shivirs and Book-exhibitions etc. in non-Hindi-speaking areas.
l.
To provide assistance to Hindi-medium schools in non-Hindi-speaking areas.
m.
For Hindi medium schools in non-Hindi speaking States) grant may be paid on ad-hoc basis to cover deficit in the budget for running of the school) provided that no grant will be paid in replacement of the grant normally admissible from the State Government under the latter's grant-in-aid rules. The deficit should be certified by the State Government.
n.
For achieving the object 'of article 351 of Indian Constitution, publication of research papers or works recognized in Hindi and/or providing solution to the problem of implementation of the Rajbhasha Act and Rules.
o.
To undertake such other activities which may be deemed as helpful for the enrichment, development) promotion and propagation of Hindi.
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CONDITIONS FOR GRANTS

  The Grants sanctioned to organizations/Institutions for Promotional and Developmental Activities for Hindi shall be subject to the following conditions: -
 
1.
An organization in receipt of financial assistance shall be open to inspection by an Officer of the Central/State Government or an Officer of the Indian Audit and Accounts Department. Where the grants given by the Central. Government are more than Rs. 25,000/- physical inspection of the organization may necessarily be made.
2.
An organization shall have to give an undertaking before the drawl of the grant that the work to be undertaken with the assistance will be completed within a reasonable time to be fixed by Government and that the grant shall only be utilized for the purpose for which it has been sanctioned. Failure to do so will render the organization liable to refund the Government the grant in full with such interest thereon as the Central Government may decide.
3.
Properties of the organization receiving grant from the Central Government should not be transferred to any person/Institution/organization without the concurrence of the Government of India. Should the organization cease to exist any time, property built or equipment purchased out of the Central Government grant will revert to the Government of India.
4.
The organization will maintain the prescribed proforma for an audited record of the assets acquired or created wholly or substantially with the help of grant from the Central Government and furnish a copy thereof to the Central Hindi Directorate for record by a specified date or within a reasonable time. Assets; so created, should not, without the prior approval of the Government of India, be disposed of, encumbered or utilized for purposes other than those for which the grant is given.
5.
The accounts of the organization should be maintained properly and submitted as and when required; these shall always be open to a check by the Comptroller and Auditor General of India at his discretion.
6.
When the Government of India/State Government have reason to believe that the affairs of the organization are not being properly managed, or that the sanctioned money is not being utilized for approved purposes, the payment of the grant may be stopped.
7.
The organization must be open to all citizens of India without distinction of caste, creed or race'. No capitation or any other fee should be charged from people belonging to a State other than the one in which the organization is situated.
8.
It will be binding on the organization to carry out the directions and suggestions given by the Government of India with regard to the work for which the grant has been sanctioned. The organization shall supply the Central Hindi Directorate with, any information or clarification on any point which the Government of India may require within a time specified by it.
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2.
Building Construction Activities: -
  Under the scheme grant may also be considered to VHOs for building construction, activities such as construction of building (s), expansion of building (s), repair/renovation of building (5) or buying building (s) in rare or exceptional circumstances.
  The grants for Building Construction Activities shall be subject to the following conditions: -
 
i)
Each proposal for building grant will first be inspected by a three member central team comprising of CHD officials/members of the GIAC. It would be ensured that a representative of the Ministry is also a member of the inspecting team,
ii)
The building grant shall be considered only in respect of those VHOs which are located in non-Hindi-speaking areas and toe building for which' grant has been sought will also be located in a non-Hindi-speaking areas. Prior to placing the proposal in GIAC, the legal status of the organization, its composition and the work done by it in the past shall be ascertained by CHD. It will also be found out whether there is clear title of land in the name of the applicant organization.
iii)
The organization shall have to submit, in advance, its execution plan, implementing agency etc, before the proposal is considered by. CHD/GIAC.
iv)
No grant can be considered under this scheme for purchase of land.
v)
Only those proposals related to building grant shall be considered which are duly forwarded by the concerned State Government. The cost estimates furnished by the applicant organization for building construction shall, invariably, be vetted by the competent authority of CPWD/PWD.
vi)
In case the V HO folds up its activities any time before or' after the completion of the building, it shall pay back the entire amount of the grant to the Govt., with interest thereon, In case of default of any. nature on the part of V HO, the property, created with the full or partial grant under this, scheme, shall be taken over by the CHD/Govt. of India.
vii)
The Grantee organization shall execute a surety bond by two sureties on stamp paper of appropriate value and duly attested by a Notary Public.
viii)
The building grant shall be released in installments in the following manner: -
 
a)
The first installment of the grant shall consist of an amount of 40% of the grant amount or Rs. 20.00 lakh, whichever is less.
b)
The second installment of 40% of the grant or Rs. 20.00 lakh, whichever is less, shall be released only after ascertaining the progress of construction and submission of the audited accounts of at least 75% of the grant of the. first installment by the grantee organization.
c)
The final installment will be released only after submission of the completion certificate of the building from the Executive Engineer or the Superintending Engineer of CPWD/PWD along with the audited accounts with regard to the installments of the grant released earlier.
ix)
All the proposals related to building grant shall be considered solely on merit. In no case, shall these be treated as a routine matter. Only the really deserving cases shall be considered for building grant.
x)
The CHD Ministry of HRD will reserve with itself the right to inspect the construction work at any stage and stop further release of installments, if the progress is not found to be satisfactory or if it is found at any time that funds released have been utilized for any other purpose. The organization shall also be open to inspection by the representatives of the Central or State Government.
  All the terms and conditions of the grant shall remain intact/unchanged irrespective of any other consideration whatsoever.
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EXTENT OF HELP

  All requests for financial assistance shall be considered on merit and grants shall be sanctioned for approved items of expenditure only. The grants sanctioned shall not exceed 75% of the total approved expenditure for Promotional and Developmental Activities for Hindi as well as Building Construction Activities. However, the grant for Building Construction Activities will be considered for release in the following manner: -
 
i)
In the case of construction/major repairs of buildings of VHOs, the grant shall not exceed Rs. 5.00 lakh or 75% of the total approved expenditure. whichever is less. Only those VHOs which have done outstanding service for promotion of Hindi in non-Hindi speaking areas, and have been in active operational existence for the last 10 years, will be eligible for consideration for this purpose. The approval of Secretary (S&HE) on the recommendations of GIAC and the concurrence of IFD would be required prior to release of any funds to a V HO under this clause.
ii)
Grant ranging between Rs. 5.00 lakh and Rs. 20.00 lakh or 75% of the total approved expenditure, whichever is less, may be considered for the purpose of building construction only to those VHOs which have rendered outstanding service in the field of promotion of Hindi in non-Hindi-speaking areas and have been in active operational existence for not less than 20 years. The approval of the Minister of Human Resource Development on the recommendations of GIAC and the concurrence of IFD will. be required prior to the release of any grant to a V HO under this clause.
iii)
Grant ranging between Rs. 20.00 lakh and Rs. 50.00 lakh or 75% of the total approved expenditure, whichever is less, may be considered in special circumstances for building construction to only those VHOs which have been rendering meritorious service of an all-India character in the field of promotion and development of Hindi in non-Hindi-speaking areas and have been in very active operational existence for more than 30 years. The approval of Minister of Human Resource Development on the recommendations of GIAC and the concurrence of IFD will be required prior to release of any grant to a VHO under this clause.
iv)
Under extremely exceptional circumstances to be recorded in writing, grant ranging between Rs. 50.00 lakh and Rs. 100.00 lakh may be considered only to those VHOs which have an outstanding reputation for extraordinary work in the promotion of Hindi in non-Hindi-speaking areas and have been in very active operation existence for over 50 years. The approval of Minister of Human Resources Development on the recommendations of GIAC and the concurrence of IFD will be required prior to release of any grant to VHO under this clauses.
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PROCEDURE FOR SUBMISSION OF APPLICATIONS:

  Separate application should be submitted in respect of proposals each for Promotional and Developmental Activities for Hindi and for Building Construction Activities.
 

All requests for financial assistance for Promotional and Developmental Activities for Hindi shall be sent on the prescribed proforma to the Deputy Director (Language) of the concerned Regional Office of the Central Hindi Directorate located one each at Guwahati, Kolkata, Chennai and Hyderabad, The Deputy Director (Language) of the concerned Regional. Office of the Central Hindi Directorate will scrutinize the applications and place the proposals for consideration of the State-Level committees constituted for the purpose and forward the applications alongwith the recommendations of the State-Level-Committees to the Central Hindi Directorate for placing the same before G.I.A.C (Hindi) for final decision, Request for grants from organizations of All-India Character may be received directly by the Central Government, if necessary. The applications from the organizations located in the areas which do not fall under the jurisdiction of any of the Regional Offices will be received directly through the Director, Central Hindi Directorate, New Delhi. The Directorate shall scrutinize and put up these applications before the GIAC for consideration alongwith the recommendations of the State-Level Committees. The applications of the VHOs for Building Construction Activities may also be submitted to the concerned Regional Office of Central Hindi Directorate on the prescribed proforma for consideration. Such applications must necessarily be routed through the State Government only.

  The Deputy Director (Language) of the concerned Regional Office/ State Government as the case may be, shall scrutinize the request of the organization And in making its recommendations indicate that: -
 
a.
The organization is of the established competence and ability.
b.
The scheme recommended will enrich/propagate/promote Hindi (please give details);
c.
The estimates have been checked and found reasonable;
d.
The specific amount which they recommended to the Central Government for giving to the organization/Institution; and -
e.
Any other useful information which they may like to supply on the application of the organization/Institution.
  Before recommending an application the Deputy Director (Language) of the concerned Regional Office of the Central Hindi Directorate/State Government, as the case may be, should satisfy themselves about the bonafides of the organization etc. and the usefulness and necessity of the work for which grant has been asked for.
  Each application should be submitted in the prescribed form and accompanied by the following information and documents: -
 
i)
A brief description of the objects and activities of the organization.
ii)
Whether the organization is a registered one.
iii)
The constitution of the Board of Management.
iv)
The latest available annual report.
v)
A copy of the audited accounts of the organization for the last 3 financial years and a copy of the last balance sheet. Estimates of Income and Expenditure in respect of the year for which the grant applied for should be given.
vi)
A statement of grants received so far from the State Government or other bodies indicating in each case (a) the purpose for which the grant was obtained, (b) how and when utilized, (c) progress made in the direction, for, which assistance was given, and (d) Whether all conditions attached to previous; assistance were duly observed.
vii)
Information relating to the request made, if any, to other bodies for grants for the, scheme under consideration. The decision of those bodies on such request should be communicated to the Deputy Director (Language) of the concerned Regional Office of Central Hindi Directorate/Central Hindi Directorate.
viii)
An undertaking that once the estimates etc. of a scheme have been approved as reasonable and the grant assessed on the basis of these estimates, they shall not be modified by the organization without the prior approval of the Central/State Government.
ix)
All applications in duplicate with full details should be submitted to the Deputy Director (Language) of the concerned Regional Office of the Central Hindi Directorate latest by 31st January for consideration for the next financial year.
x)
Statement of qualifications and experience of staff employed on projects to be undertaken with Government of India grant will have to be sent to the Government of India before the project's implementation is started.
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